Rental facilities
Consider renting one of our beautiful spaces for your next event!
Are you interested in renting a School of Music, Dance and Theatre facility?
We enjoy the opportunity to open our facilities for public use barring any conflicts with academic use (scheduled and tentative) and we also must take into consideration the availability of our student workers (factors include academic work, midterms/finals, commitment to our own shows, other jobs, winter/summer breaks and vacations, etc.) We are proud of the many opportunities we offer students in our School and as such, they are often an extremely busy group.
We are not obligated in any way to host an event and may retract dates due to academic priorities before signatures on contracts are received. It is important that no assumption of the guarantee of space is made until approval and signature by the Dean of the Herberger Institute for Design and the Arts is received.
Facilities available for rent
For information about the individual Music, Dance and Theatre facilities available for rent, please click on the tab listed below.
Music rental facilities
Music rental facilities
Rental information for Evelyn Smith Music Theatre, Katzin Concert Hall, Organ Hall and Recital Hall
Please note: Music Building venues are not available November 1-January 15 or March 1-May 15. Summer rentals depend on the availability of event staff.
Rental procedure
- Review the Event Rates and FAQs.
- Complete and submit a Venue Availability Form at least 2 months prior to your intended event date.
- Someone will contact you in 3-5 business days.
- Contact SOMRentals@asu.edu with questions.
Event rates
The rates below include four-hours total time in the venue (including load in and load out time) plus the number of staff indicated in the Event Workers column. The rates do not include pianos, audio/visual equipment, or audio/visual tech support (see Event Services and Equipment below).
Add $20 for each additional hour of time in the venue and $20 per hour for each additional event worker.
| Venues | Capacity | Level 1 | Level 2 | Level 3 | Event workers |
|---|---|---|---|---|---|
| Evelyn Smith Music Theatre | 494 (4/2 WC*) | $710 | $1,010 | $1,310 | 2 |
| Katzin Concert Hall | 346 (2/2 WC*) | $560 | $860 | $1,160 | 2 |
| Organ Hall | 132 (fixed seats) | $480 | $780 | $1,080 | 1 |
| Recital Hall | 123 (2/2 WC*) | $380 | $580 | $680 | 1 |
*WC: Wheel chair/companion seating
Licensee levels
| Level 1 | ASU student groups*, faculty groups, on–campus organizations, departments, colleges (anyone able to pay via an area–org funds transfer) |
| Level 2* | Off–campus, not–for–profit organizations (requires active IRS tax exempt status on https://apps.irs.gov/app/eos/) |
| Level 3* | Off–campus, for–profit organizations |
* Student groups and licensee levels 2 and 3 require event insurance. Please see the FAQs below for further instructions.
Recording rates
| Venue | Rate |
|---|---|
| Recital Hall | $70/hour |
| Katzin Concert Hall | $120/hour |
The rates above include the venue and one hall monitor. The rates do not include recording equipment and services, pianos, or audio/visual equipment and support (see Event Services and Equipment below).
Event services
| Music staff | $25/hour |
| Student event manager | $20/hour |
| Audio/visual consultation* | $50 (up to one hour) |
| Music sound specialist | $45/hour |
| Student audio/visual technician | $20/hour |
| Additional staff set-up | $100 per set-up/tear-down |
Use of some audio/visual equipment requires an on–site Audio/Visual Technician throughout your event.
* The School of Music, Dance and Theatre will charge an audio/visual consultation fee with our sound specialist for use of the venue’s audio/visual equipment.
Equipment and services
| Performance hall projector and screen | $125 |
| Wireless lapel microphone | $15 each (requires on–site A/V Technician) |
| Microphone with stands | $15 each (require on–site A/V Technician) |
| Lecturn | $25 each |
| Piano (as is) | $125 each |
| Piano (fresh tuning) | $150 each |
| Piano touch–up tuning (business hours) | $50 each (8 a.m. – 5 p.m. weekdays, up to 20 minutes) |
| Piano touch–up tuning (evenings/weekends) | $75/hour |
| Piano move (upright) * | $75 each |
| Piano move (regular grand) * | $150 each move plus $95 for tuning |
| Piano move (concert grand) * | $300 each move plus $95 for tuning |
* Pianos may not be available to move to other on or off-campus locations. If permission is granted, the School of Music will charge additional fees for professional piano movers.
Dance rental facilities
Dance rental facilities
Rental procedure
- Contact Cindy.Noldy@asu.edu at least 2 months prior to your intended event date.
- Read the FAQs at the bottom of this page.
- Complete the Space Availability Form and submit to the School of Music, Dance and Theatre as first step. This document lets us check on the availabiltiy of our spaces. If the space is available, please submit the Intent to Rent Form below.
- Complete the Intent to Rent Form and submit to the School of Music, Dance and Theatre. This document provides us more information about your event request and gives us a better idea as to what you need and want. The form also provides you information about insurance and other necessary items for the rental.
Theatre rental facilities
Theatre rental facilities
Rental procedure
- Contact Cindy.Noldy@asu.edu at least 2 months prior to your intended event date.
- Read the FAQs at the bottom of this page.
- Complete the Space Availability Form and submit to the School of Music, Dance and Theatre as first step. This document lets us check on the availabiltiy of our spaces. If the space is available, please submit the Intent to Rent Form below.
- Complete the Intent to Rent Form and submit to the School of Music, Dance and Theatre. This document provides us more information about your event request and gives us a better idea as to what you need and want. The form also provides you information about insurance and other necessary items for the rental.
Frequently Asked Questions
Can I photograph or film my event?
Can I photograph or film my event?
Individuals may take photographs or shoot video for personal use without permission from the university. However, such recordings may not be broadcast or used for commercial purposes. Be aware that private recordings may be prohibited in certain locations or at select events. An ASU application to take photos or videos for commercial purposes can be found on the ASU Brand and Marketing Guide website https://brandguide.asu.edu/requests-compliance/permission-releases/filming
Can I serve alcohol at my event?
Can I serve alcohol at my event?
Serving and consuming alcoholic beverages on University property at special events is prohibited unless a Permit to Serve Alcoholic Beverages on Campus has been approved and signed by ASU Insurance Services. If you intend to serve alcohol it is your responsibility to have an approved permit on the day of your event. A permit application is due at least 14 calendar days before the event and is available on https://cfo.asu.edu/alcohol-insurance-requirements and an electronic copy of the permit must be provided to the School of Music via email to SoMRentals@asu.edu.
Do I need event insurance and where can I purchase it?
Do I need event insurance and where can I purchase it?
ASU student groups and non-ASU organizations must provide event insurance. The School of Music requires a certificate of insurance when you send in the deposit and contract documents. Event insurance for all ASU venues is available to student groups and third-party licensees through the Tenants’ and Users Liability Insurance Policy (TULIP). For more information visit http://www.asu.edu/ehs/documents/tulip.pdf.
Can I serve refreshments or cater my event in the venue?
Can I serve refreshments or cater my event in the venue?
Food and beverages are not allowed in the performance halls. If available, Cowley Lobby can be rented as a reception space for events in the Katzin Concert Hall, Organ Hall, Recital Hall or Evelyn Smith Music Theatre. Please keep in mind Cowley Lobby cannot be closed off to regular School of Music traffic. If your event is in the Recital Hall, the adjacent covered patio is available. The reception time will be added to the total price of the venue (see Event rates). Custodial charges may apply for both Cowley Lobby and the Recital Hall patio for on-site receptions with food and/or beverages.
Can I sell merchandise and/or concessions?
Can I sell merchandise and/or concessions?
Concessions and merchandise sales are not permitted on the premises. Concessions and merchandise are food, beverages, souvenir programs, recordings, books or any other merchandise.
What about fundraising or donations?
What about fundraising or donations?
Fundraising or donations cannot be collected in conjunction with an event held on public property.
Can the School of Music, Dance and Theatre provide tickets or a box office services for my event?
Can the School of Music, Dance and Theatre provide tickets or a box office services for my event?
The School of Music, Dance and Theatre cannot provide tickets or box office services. Income from ticket sales on public property is expected to be used only to defray costs of the event.
What is the necessary staffing for my event?
What is the necessary staffing for my event?
The minimum number of required event staff is included in the cost of the venue. Other staffing including ushers, a sound specialist, student audio/visual technician, a keyboard technician, etc. are billed separately (see event services).
Can you provide ushers for my event?
Can you provide ushers for my event?
We can provide ushers for your event in addition to the required event workers. Please keep in mind that we have a small event worker team and their availability is limited. We strongly encourage you to provide your own ushers. Ushers you provide will have a short in-service with our staff prior to the start of your event. Please plan to include this training in your setup schedule.
Do you have security available for my event?
Do you have security available for my event?
You are required to provide all necessary security for your event. ASU requires registration of events that involve high attendance, controversial topics or high-profile speakers, artists or guests. If your event includes any of these, you may be required to provide approved security.
What is the difference between your facility and a standard for-profit rental facility?
What is the difference between your facility and a standard for-profit rental facility?
The Herberger Institute School of Music, Dance and Theatre is an academic institution and as such, our priority is to our students and their classes and events.
Are there policies about marketing my event?
Are there policies about marketing my event?
Your reservation is not guaranteed until you have a fully executed contract and you have paid a deposit. Please do not market your event or arrange event particulars until you have received a final contract. The School of Music, Dance and Theatre will not market or answer inquiries about your event. Your publicity materials must contain your direct contact information and note that your event is in no way affiliated with Arizona State University or the Herberger Institute School of Music, Dance and Theatre.